MDG Services
ENहिंदी

Transport hisab kitab: see what your drivers take on credit from pumps that use Khata Kavach

Short answer

If your drivers fill diesel on credit at pumps that use Khata Kavach, the Transporter app shows you every line: truck, litres, rupees, who filled and a photo if the nozzle man added one. By default, credit for a truck goes ahead when you have sent a request for it, and you can take a request back. Your pump adds you; you cannot sign up yourself.

MDG Services makes Khata Kavach, so this page comes from the maker of one of the apps it may mention. It is general information, not legal, tax or financial advice. Facts about other apps are taken from their own websites and app listings on the date shown and can change, so check them there before you decide.

Facts checked on 27 October 2026. Published by MDG Services on 24 October 2026.

The problem: the total reaches you at month end

Your drivers fill diesel on your account. If you see the total only when the bill arrives, a fill from three weeks ago is hard to check.

What to ask your pump to show you

  • Each fill: the day and the truck number.
  • The litres and the rupees for each.
  • Who filled it.
  • A photo or a slip number.
  • Your balance and your limit.

The Transporter app shows these in the same line the pump wrote, as soon as the pump's phone is online.

Send a request for each truck

In the Transporter app:

  1. Tap "Send requests". The screen asks: "Which trucks need fuel today?"
  2. Pick all your trucks, or yesterday's trucks and litres in one tap, or search by truck number.
  3. Say how much: the screen asks "How much to fill?" You can answer in litres, in rupees, or full tank.
  4. Check how long the request stays valid. It is today unless you change it.
  5. Send. Many trucks go in one batch.

No request, no credit by default: the light at the nozzle shows "No credit" and the nozzle man can fill for cash. Made a mistake? Cancel the request before the truck fills, or take back all of them right after sending. Once the fuel is filled, the request is used and cannot be cancelled.

What you see afterwards

The home screen shows how much credit you have left and what you owe. Open your account to see every line, newest first. Open a line to see the litres, rupees, time, who filled, who allowed it if a manager used a PIN, and the photo. The bills tab lists each bill. A bill shows a pay-by-UPI button if the pump added a UPI ID. It opens your own UPI app, and the money goes from your bank to the pump. Tell the pump, who records it.

How you start

The pump adds you with your name, mobile number and limit, and sends an invite link on WhatsApp. You read the terms and agree. The limit is the pump's decision. The app keeps the record and never lends or holds money. See the Transporter app and how requests work. A registered micro or small transporter that supplies services to a larger firm may also have a payment-time rule on its side: see the MSME 45-day rule.

Questions people ask

01How do I track diesel expense for each truck?

Every line carries a truck number, so your account shows what each truck filled on credit. It records credit bought from pumps that use Khata Kavach. It is not a trip book or a full fleet-expense tool.

02My drivers fill at two pumps. Do I need two logins?

No. One login works for all, because you are identified by your mobile number. Each pump sets its own limit, and the pumps never see each other's figures.

03What if a driver fills more than I requested?

The line is marked as more than requested in your account, and the pump's owner sees it too. Other marks you may see are no request, over the limit, and a second fill for the same truck within 2 hours.

04What if the nozzle man typed the wrong amount?

The pump corrects it with a reason. The old line stays, struck out, and a new line is added, so you can see what changed.

05Do I need internet to send requests?

Yes. A request goes out as soon as your phone is online.

Related pages

Credit app for petrol pumps: who Khata Kavach fits, and who it does notKhata Kavach fits a petrol pump that gives diesel and petrol on credit to regular customers, and the transporter who buys on it. And who it does not fit.
Transporter requests: the transporter asks before the truck fillsHow a transporter request works in Khata Kavach: he asks from his phone, the nozzle man sees it, and no request means no credit by default.
Petrol pump credit management: diesel on credit to transportersAn owner's guide to giving diesel on credit to transporters: who gets credit, the limit in rupees, a request before each fill, what to record, billing, and when to stop.

About Khata Kavach (advertisement)

Khata Kavach is a shared credit book for petrol pumps, from MDG Services. The transporter asks before each truck fills, your nozzle man sees the limit before he fills, and both of you see every fill, payment and bill. It never lends or holds money.

Set up my pump in the appCall 1800‑891‑3496

About this page. This page is general information published by MDG Services, a brand of VRUOOM PRIVATE LIMITED (CIN U29194HR2021PTC098450), the company that makes Khata Kavach. It is free to read and needs no sign-up.

We make one of the apps. Where a page compares Khata Kavach with another app or another way of keeping credit, remember that we make Khata Kavach. We compare like with like, use only facts the other company publishes, and say plainly where another app does more.

Other companies' names. Khatabook, OkCredit, Vyapar, myBillBook and every other product or company named here belong to their owners. We name them only to say which product a fact is about. We have no connection with them, and they have not seen or approved these pages.

Facts about other apps. Facts about other apps come from their own websites, help pages and app store listings, on the date shown as "facts checked on". Apps change their features and prices often. Check the app's own website before you decide, and tell us if anything here is out of date: we will correct it.

Not legal, tax or financial advice. Pages about getting paid, notices, interest, courts or tax explain the general position in India on the date shown. Laws and rules change, and every case is different. For your own case, speak to an advocate or a chartered accountant.

Examples are made up. The pumps, transporters, vehicles and amounts in examples are made up, and so is the data on the app screens shown. No example describes a real customer or a real result.

What Khata Kavach is. Khata Kavach records credit fills, bills and payments between a petrol pump and its customers. It never lends money and never holds anyone's money: it is not a bank, a lender or a payment service. A Khata Kavach bill is not a GST tax invoice.

Report an error or send a legal notice. If you see a mistake, or need to send us a notice, write to hello@mdgservices.in. We read every message, check it, and correct or remove the page.

Limits on our responsibility. We take reasonable care to keep these pages accurate. To the extent the law allows, MDG Services and VRUOOM PRIVATE LIMITED are not responsible for loss caused by relying on this page alone. This does not limit anything the law does not allow us to limit, including responsibility for fraud or for an error we knew about and did not correct. Your legal rights are not affected.

Advertisement. The box headed "About Khata Kavach" is an advertisement for Khata Kavach, a service from MDG Services. Everything else on this page is free information.

Hindi pages. Hindi pages are written for easy reading and say the same as their English pages. Where a page mentions a law, the official text of that law is the one to follow.

Full disclaimer

Report an error or send a legal notice: hello@mdgservices.in