Facts checked on 27 October 2026. Published by MDG Services on 30 October 2026.
The six daily checks
Aim for a short routine at the same time every day. Write down two or three names to call.
| What to look at | Why | What to do |
|---|---|---|
| Credit given today | Shows how much went out, and in how many fills | If it is far above a usual day, open the fills and see why |
| Money received | Shows whether money comes in as fast as credit goes out | Record any payment you received, with how it was paid |
| Near or past the limit | These customers have little room left | Ask for payment, or decide the limit afresh |
| Fills allowed past the limit, or with no request | Shows who allowed it and why | Ask that manager. Check the reason makes sense |
| Fills that look wrong | Litres above the request, rupees that do not match the litres, a late entry | Call the nozzle man. If the line is wrong, correct it with a reason |
| Who to call today | Turns the list into action | Call those you picked, in person or on WhatsApp |
For example (made-up): a customer's limit is Rs 10,00,000 and Rs 8,40,000 is owed. 80 percent of the limit is Rs 8,00,000, so this customer is near the limit.
How Khata Kavach's Today screen shows these
The owner and managers open Today in the Pump app.
- Credit given today, with the number of fills.
- This month: credit given, money received, and what is still owed. Money received is shown for the month, not for the day.
- Due on bills, with how many are past due.
- Near or past the limit: customers at 80 percent of the limit or more. Each has a button that opens your own WhatsApp with a message asking for payment, ready. You press send.
- Fills that look wrong: fills marked in the last 7 days, such as over the limit, no request, more than requested, or arrived late. A fill that a manager allowed with a PIN shows that manager's name.
Tap a customer to see how old their balance is, in four bands. See ageing explained. To work through each screen, read the owner's Today screen. A marked fill that turns out wrong is settled as in a disputed credit fill.
Questions people ask
01Who should do the daily check, the owner or a manager?
Either. Owners and managers both see the Today screen. Nozzle men never do. Decide one name, so the check does not get skipped because each of you thinks the other did it.
02What if I miss a day?
The list of fills that look wrong shows marked fills from the last 7 days (up to 50), so a missed day does not drop off at once. Customers stay on the near-the-limit list while they are at 80 percent of the limit or more.
03Does the check need internet?
Yes. The Today screen is an owner screen and needs internet. The nozzle side is the part that works with no signal.
04I still keep a paper register. Does this checklist apply?
Yes, the same questions apply. You add up credit given, money received and each balance yourself, and you note the limits and odd fills by hand.
05Udhar ka roz ka hisab kaise dekhe?
Go down the six checks in the table once a day, at the same time. Khata Kavach's Today screen gathers credit given, the month's money received, who is near the limit and which fills look wrong in one place.
Related pages
About Khata Kavach (advertisement)
Khata Kavach is a shared credit book for petrol pumps, from MDG Services. The transporter asks before each truck fills, your nozzle man sees the limit before he fills, and both of you see every fill, payment and bill. It never lends or holds money.