An optional photo with a credit fill: what it is and what it does

Short answer

On the fill screen, the nozzle man can add one photo to a credit fill: the number plate or the slip. It is optional. The fill never waits for the photo, and both the pump and the transporter see it on the fill's line. It gives both sides a quick answer when a fill is questioned. Khata Kavach does not call it legal proof.

MDG Services makes Khata Kavach, so this page comes from the maker of one of the apps it may mention. It is general information, not legal, tax or financial advice. Facts about other apps are taken from their own websites and app listings on the date shown and can change, so check them there before you decide.

Facts checked on 27 October 2026. Published by MDG Services on 2 November 2026.

How the nozzle man adds a photo

Type the last 4 digits of the truck number and see the green light, "You can fill".
Type the rupees off the dispenser; the litres fill in at the day's rate.
Tap the photo button and take a picture of the number plate or the slip, or pick one from the phone. The photo goes with the fill.
Tap Done.

The fill is saved on the phone first, so it never waits for the picture. The photo follows after the fill is sent. In the list of today's fills, each one shows whether it has a photo and whether it has been sent.

The photo button is in the Pump app, in the phone's browser.

Who sees the photo

Who	Where they see it
The nozzle man	His own fills for today.
Owner and managers	On the fill's line in the transporter's ledger.
The transporter	On the fill's detail, with the fuel, litres, rupees, time and who filled.

A transporter sees only the photos of his own fills.

What it helps with

When a transporter or a driver asks "what exactly went in?", both sides can open the same line and look. The line shows the fuel, litres, rupees, time, who filled, and the truck number. With a photo, there is a picture beside the figures.

Note: A photo makes a fill easier to question and answer. It does not stop a wrong fill. A wrong fill shows up on both phones, with the name of who filled.

A photo is kept with its fill for as long as the pump's account stays open. See what to do when a fill is disputed.

Questions people ask

01Is the photo compulsory for a credit fill?

No. It is optional on every fill, and the fill can be saved without one.

02What should the photo show?

That is the pump's choice: the number plate or the slip. Khata Kavach does not read or check the photo. People look at it.

03Does the photo work with no signal?

Yes. The photo stays on the phone and goes after its fill when the phone is online. If its fill cannot be sent for a long time, the photo is dropped and the fill stays.

04Does the app ask for my location or contacts?

The photo button lets the nozzle man take or pick a picture. A transporter sees only the photos of his own fills. The apps' privacy page lists what is collected.

05Is a photo proof in court?

We do not claim that. The photo is kept with the fill's line, so both sides have a clear record to show if they ever need it. Whether it counts in a dispute is for an advocate and a court to say.

Khata Kavach features: what the pump owner gets, what the transporter seesEvery Khata Kavach feature in one table: transporter requests, the light at the nozzle, photo, bills, the owner's Today screen, and what each side sees.

A customer disputes a credit fill: how to settle it calmlyA transporter says "we took 180 litres, not 200". Five steps to settle a disputed credit fill from the record, and how to stop the next one.

Transporter requests: the transporter asks before the truck fillsHow a transporter request works in Khata Kavach: he asks from his phone, the nozzle man sees it, and no request means no credit by default.

The light at the nozzle and the credit limit: green, amber or red before fuel goes inHow Khata Kavach checks the credit limit at the nozzle: a green, amber or red light, a manager's PIN for one fill, and what the owner sees.

About Khata Kavach (advertisement)

Khata Kavach is a shared credit book for petrol pumps, from MDG Services. The transporter asks before each truck fills, your nozzle man sees the limit before he fills, and both of you see every fill, payment and bill. It never lends or holds money.

Set up my pump in the app Call 1800‑891‑3496

About this page. This page is general information published by MDG Services, a brand of VRUOOM PRIVATE LIMITED (CIN U29194HR2021PTC098450), the company that makes Khata Kavach. It is free to read and needs no sign-up.

We make one of the apps. Where a page compares Khata Kavach with another app or another way of keeping credit, remember that we make Khata Kavach. We compare like with like, use only facts the other company publishes, and say plainly where another app does more.

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Facts about other apps. Facts about other apps come from their own websites, help pages and app store listings, on the date shown as "facts checked on". Apps change their features and prices often. Check the app's own website before you decide, and tell us if anything here is out of date: we will correct it.

Not legal, tax or financial advice. Pages about getting paid, notices, interest, courts or tax explain the general position in India on the date shown. Laws and rules change, and every case is different. For your own case, speak to an advocate or a chartered accountant.

Examples are made up. The pumps, transporters, vehicles and amounts in examples are made up, and so is the data on the app screens shown. No example describes a real customer or a real result.

What Khata Kavach is. Khata Kavach records credit fills, bills and payments between a petrol pump and its customers. It never lends money and never holds anyone's money: it is not a bank, a lender or a payment service. A Khata Kavach bill is not a GST tax invoice.

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